Attendance

Whether you are a Prospective Parent or have children at Oatlands already the information on this page will help you understand the structure of the school day, how we manage absences and what to do if someone else is collecting your child

You may also wish to download the 'Pocket Book' (link below) for a more detailed insight into all aspects of school life

 

The School Day

It is vitally important for the smooth running of the school and, more importantly, for the effective learning of the children that we maintain consistent routines in school. 

We expect all our children to be in school and ready to learn at 08.50am.  

  • 08:30 Gates open
  • 08:50 Bell rings for the start of the school day
  • 09.00 Gates locked - latecomers must report to reception
  • 12:10 Lunchtime
  • 13:10 Afternoon session begins
  • 15:00 End of School Day

Teaching time (excluding assemblies, registration and playtimes) - 21 hours 15 minutes per week.

When dropping your children off at school in the morning or collecting in the afternoon, please be aware of the following:

  • Please remain with and supervise your children until the bell rings.
  • Be on time as children arriving after 9.00 am must enter via the school office and will be recorded as late.
  • Remember to park your bikes and scooters carefully in the racks and areas provided and do not ride them in the playground.
  • Remember to always use the supervised crossing and pedestrian entrances for your child’s safety.
  • Please do not use the football areas before school.
  • When the bell rings at the end of the day, please leave the playground promptly so the space can be used for after school clubs.

 

Absence From School 

Regular attendance at school is really important. The school rewards excellent school attendance with special certificates. 

If however your child cannot come to school here is what you should do:

Absence due to Illness
Parents must notify the school before 09:30am each day if their child will not be attending school that day due to illness.
You can notify the school by phone (01932 843 990), following option 1 for the absence answering service or by email (info@oatlands.surrey.sch.uk). If there is no answer when you call, please leave a message.

We request that children remain off school for at least 24hours after an episode of vomiting or 48 hours after an episode of diarrhoea. Please consider the health and wellbeing of the wider school community when you have an ill child. Infections and illnesses spread very quickly in the school environment.

You may find THIS information from the NHS useful when considering if your child is well enough to attend school.

Lateness
For the safety of the children, the external gates will be closed promptly at 09.00am. Arrival at school after the gates close will be recorded as a late. Children must be brought to the school office where you must sign them in before a member of staff takes them to class.

Requesting Absence
You should avoid having to take your child out of school for any reason during term time.  Current and future term dates can be found HERE.  All absences, other than illness, require authorisation from the headteacher and must be requested prior to the proposed absence.

Should the absence be for medical reasons (hospital, dentist, doctor appointments) and it cannot be arranged outside of school hours, you will be required to provide evidence of the appointment in order for the absence to be authorised.   

The Request for Absence Form can be accessed using the link below or picked up from the school office. Please print and hand into the school office once you have filled in the relevant details. You will be notified of the outcome of your request via your child's letter bag.

Unauthorised Absence
Absences without prior notification or where authorisation has been denied will be recorded as 'unauthorised' and may result in investigation by truancy officials. All absences are detailed on your child’s Arbor record which you can access at any time.

Please see the school's absence policy below.

Collection - end of day

The safety of our children is very important to us. At the end of every day staff will only release pupils to designated adults. Please ensure you keep the details of those who are authorised to regularly collect your child up to date on Arbor.  Please also remember to introduce any new family members, Nannys, Au-Pairs etc to members of staff at the classroom door.   

Should your child be going on a play-date or is being picked up by another parent as a one-off, please tell the class teacher in the morning when you drop your child off and/or inform the office by phone or email. 

On the rare occasions when you may be late due to unforeseen circumstances please contact the school office. Your child will then be taken to the main office to wait for your arrival.

To update your contact information, log into ARBOR by clicking HERE